Part Time Receptionist/Office Assistant

This position is part time (3 days a week) and located in our Toronto office and will provide support to various departments in the Toronto office.

Responsibilities:

• Answer telephones, re-direct calls and respond to general company inquiries.
• Meet, greet and announce visitors.
• Receive and circulate all incoming deliveries.
• Open and distribute daily mail.
• Prepare courier waybills as requested by staff for packaged shipments.
• Deal with all courier inquiries and problems as they occur.
• Arrange for taxi or limousine service for general staff and visitors.
• Coordinate boardroom meeting schedules.
• Order general office supplies as requested.
• Order refreshments as requested and stock visitor’s fridge.
• Make travel arrangements for general staff (if department doesn’t have an EA).
• Scan daily newspapers for industry-related news.
• Collect and send inter-office mail packages to other Cookie Jar offices.
• Provide backup administrative support for other departments as necessary.
• Keep reception area clear and tidy.
• Various ad hoc projects for different departments.

Qualifications

• Excellent telephone manner with superior interpersonal written and verbal communication skills.
• Strong organizational skills. Ability to prioritize and plan work activities and work quickly and accurately with minimal direction.
• Desire and ability to take initiative – looks to see what needs to be done and follows through.
• Ability to multi task and effectively respond to the changing needs of the organization.

• Strong work ethic and a team player.
• Proficient with Excel, Word and Outlook.

Interested applicants should send their cover letter and resume to jobs@cjar.com.

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